Check List

Check if design file and Design film are preserved safely

Purpose

To control for Preventing misuse and outflow of design file and design film

Audit resources

Procedure

Verification

Document

Design file and design film management guide

Product

Design file, Design film

Detailed study list and method

-    Check if the management guide of design file and design film is drawn up

-    Check if the management guide of design file and design film is observed

-    Check if the history of design film production, use and disposal is documented and managed

-    Check propriety of before and after using preservation status of design file and design film

Check List

Check if design files are deleted just in time after they are used by film production company, and if films and resin plates are preserved safely (Take-out prohibition, Discard after use or submission to Lottery Organization)

Purpose

To ensure that outputs related lottery ticket printing must be used for only the lottery ticketing purpose of Lottery Organization and restricted to the internal use

Audit resources

Procedure

Verification

Document

Printing process management guide, Printing process management procedures, Production and management record

Product

Design files, Films and resin plates

Detailed study list and method

-    Check based on interview and working record if the design file management guide exists and is observed by the persons in charge

-    Check if the printing company requests a film production company to delete design files or checks whether they are deleted, in a way of a written letter or phone

-    Check if the person in charge of film production company and the role of the person are firmly recorded and managed

-    Check if production, use, and discard records of films and resin plates are firmly managed

-    Check if storage status of films and resin plates before/after they are used is appropriate, by visiting the surroundings of the printing facilities or a storage